Job Description
Executive Secretary
Part time: 3 Days a week (6 hours a day)
Department: Administration
Reports To: Founder
Salary: 3000 EGP
We are looking for a highly organized, professional, and proactive Secretary to manage the company’s daily administrative operations and provide executive support. The ideal candidate will ensure smooth office operations, maintain accurate records, coordinate schedules, and support different departments while representing the company professionally.
Key Responsibilities
Administrative Support
- 01. Manage the company's daily administrative tasks.
- 02. Organize and maintain physical and digital filing systems.
- 03. Prepare, edit, and format documents, letters, reports, quotations, and contracts.
- 04. Handle printing, scanning, photocopying, and document organization.
- 05. Maintain office supplies inventory and coordinate purchases when needed.
Calendar & Scheduling
- 01. Manage the manager's calendar and appointments.
- 02. Schedule meetings with clients, suppliers, and team members.
- 03. Send meeting invitations and reminders.
- 04. Prepare meeting agendas and take meeting minutes when required.
Communication
- 01. Answer phone calls professionally and direct them appropriately.
- 02. Respond to emails and general inquiries.
- 03. Welcome and assist visitors and clients.
- 04. Coordinate communication between departments.
Operations Support
- 01. Coordinate courier shipments and deliveries.
- 02. Follow up on administrative requests.
- 03. Assist in organizing company events, meetings, and internal activities.
- 04. Support different departments with administrative tasks when required.
Confidentiality
- 01. Handle sensitive company information with complete confidentiality.
- 02. Maintain professionalism in all communications and interactions.
Education
Bachelor’s degree in Business Administration, Commerce, Management, or a related field
Experience
0–2 years of experience in a secretary, administrative assistant, receptionist, or office administration role.
Experience in a branding marketing, advertising or service company is an advantage.
Technical Skills
- Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Google Workspace.
- PDF editing and document management.
- Basic internet research.
- Filing and record management.
Language Skills
- Excellent Arabic (spoken and written).
- Good English communication skills (spoken and written).
Soft Skills
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Professional appearance and attitude.
- High attention to detail.
Submit Your Application
Please fill out the application form with your information and attach your CV. We’ll carefully review your submission and get in touch if you’re shortlisted.